Custom Web Application for Security Software License Management – AXIS Point Distributions

Background

AXIS Point Distributions is a leading Nigerian distributor of IT hardware, software, and enterprise solutions. With a vast reseller network and direct relationships with global security software vendors, the company needed a better way to manage its growing volume of software licenses.

Previously, license activation and distribution relied on manual processes—Excel sheets, email exchanges, and fragmented vendor portals. These methods caused delays, tracking errors, and occasional duplicate or expired license allocations. Resellers often struggled to get real-time updates on license availability, and vendors lacked consolidated reporting from the distribution channel.

AXIS Point Distributions partnered with eBrand Promotion to develop a custom web application tailored for managing security software licenses, ensuring streamlined operations for both resellers and vendors.

Objectives

• Automate License Management – Eliminate manual processes by implementing a centralized license issuance and tracking system.

• Reseller & Vendor Dashboards – Provide secure, role-specific portals for license ordering, activation, and reporting.

• Real-Time License Status – Enable instant updates on license availability, expiration dates, and activation history.

• Streamlined Vendor Reporting – Allow vendors to access usage data, sales performance, and compliance reports.

• Enhanced Security & Compliance – Protect sensitive license data and ensure system compliance with vendor agreements.

Project Scope

The solution was designed to handle the full lifecycle of software license management, with the following core modules:

1. Reseller Dashboard

   • Search and order available licenses.

   • View order history and activation codes in real time.

   • Download invoices and proof of purchase.

2. Vendor Dashboard

   • Monitor license distribution trends.

   • Access sales and reseller activity reports.

   • Update product license availability and pricing.

3. License Activation System

   • Centralized database for tracking issued and available licenses.

   • Automatic status updates upon activation or expiry.

4. Automated Notifications

   • Email and SMS alerts for expiring licenses, new product releases, and low-stock alerts.

5. Reporting & Analytics

   • Sales performance reports by reseller, product, or vendor.

   • Exportable reports for audits and vendor compliance checks.

Implementation

1. Discovery & Planning
eBrand Promotion’s development team worked closely with AXIS Point’s operations and vendor relations teams to map the entire licensing workflow. This included identifying pain points, aligning with vendor compliance rules, and creating user journey flows for resellers and vendors.

2. UI/UX Design
A clean, intuitive interface was developed to minimize training requirements for resellers. The design ensured that license ordering and tracking could be done in just a few clicks.

3. Development & Integration
The platform was built using modern web technologies with a focus on speed and scalability. Key integrations included:

• Vendor API connections for real-time license availability.

• Secure payment gateway for reseller transactions.

• Multi-level authentication to ensure only authorized access.

4. Testing & Quality Assurance
The system underwent rigorous functional, security, and performance testing. Beta access was given to a small group of resellers for live feedback before full rollout.

5. Deployment & Training
After a phased deployment, eBrand Promotion conducted virtual and in-person training sessions for AXIS Point’s team and selected resellers.

Key Features Delivered

• Role-Based Access Control for vendors, resellers, and administrators.

• Real-Time Inventory Sync with vendor APIs.

• Encrypted License Storage to safeguard sensitive codes.

• Automated Order Fulfillment with instant license delivery.

• Exportable Compliance Reports for vendor audits.

• Multi-Device Responsive Design for desktop, tablet, and mobile.

Results

• 60% Faster License Delivery – Resellers now receive licenses within minutes instead of hours or days.

• Reduced Errors by 90% – Automated workflows eliminated duplicate or invalid license allocations.

• Improved Vendor Relationships – Vendors receive accurate, timely reports, strengthening compliance and trust.

• Higher Reseller Satisfaction – Resellers have 24/7 self-service access to licenses and reports.

• Operational Efficiency – Manual tracking tasks were reduced, freeing staff for higher-value activities.

Conclusion

The custom web application developed by eBrand Promotion has transformed how AXIS Point Distributions manages and delivers security software licenses. By centralizing license tracking, automating fulfillment, and providing transparent access for both resellers and vendors, the platform has enhanced efficiency, reduced errors, and strengthened the company’s market leadership.

For AXIS Point Distributions, the system is more than a tool—it’s a strategic advantage in the competitive IT distribution sector.